Once upon a time, in a galaxy far away. I was an accountant. I kept books. With pen and ink (remember those?). Each year's books for one company might weigh 10 pounds.
I opened the Quicken for Mac 2007 Lion compatible version on the new mac and used the open file option from the file drop down menu. I opened the newly created QIF export in the old Mac from the new Lion version and saved a copy in the new Quicken Backup folder.
A set of books for 20 years might outweigh me! To keep the physical labor of handling those books manageable, we would 'close' the books each year-end. Then we would open a new, slimmer set of books for the new year.
If we needed to look back in 1970 to see what had happened in 1965, we had to - first - FIND the 1965 binders, and then carry one from the vault to our desk, open it - then take it back and get the other binder, the right one, we hoped. You get the picture. When I first started using Quicken - in 1990 - the situation was some better. But still, with those floppy diskettes and even with the humongous 5 MB (yep, M! B) HDDs, it often took a good bit of disk shuffling to find information from just a few years ago. Especially if we continued the pen-and-ink model of closing our electronic books each year and creating an annual archive, deleting prior years' data from our working file to make room for the new year's transactions. Finally, as disk drives grew, we could store 20 years' data in a single file using only a tiny fraction of a hard disk.
Nowadays, many (most?) of us Quicken users like to keep ALL our financial history in our current working file. My Quicken file has data back to 1990; its total size is a little over 50 MB now. That's, let's see, 1.6667e-4 of that 300 GB HDD. (I don't read scientific notation very well, but that's a very small fraction!) Even with a dozen backups, there's plenty of room. So I don't feel a strong urge to remove enough data from the file to save disk space. And, I don't notice any slowdown in performance, sp that doesn't motivate me to shrink the file, either.
What does motivate me - to keep the data intact and at hand - is the ability to look back and see that I paid $71.88 for the local phone company to install my telephone on November 13, 1990, including the first month's service. I think I recall trying to archive the first year or two of my Quicken data, but haven't tried it since. I know the option is still there in the 2010 program (File File Operations Year-end Copy), but I have no interest in using it. But I don't mind if Intuit leaves it there for those who want it. White, CPA San Marcos, TX (Retired. No longer licensed to practice public accounting.) Microsoft Windows MVP (Using Quicken Deluxe 2010 and Windows Live Mail in Win7 x64) 'Ray' wrote in message news:[email protected]. [email protected] 2/8/2010, 15:53 น.
I also like to keep all my data and have not archived, but it leads me to wonder if these are concerns: a) Large files are more prone to corruption than small files. While it is true that backups add a layer of safety, one may not detect the data corruption until years later when all the backups are also corrupted. B) I have 15 years data in Quicken and I have to say that in some of my busy investment accounts, things have become slow on opening them and especially on comparing downloaded transactions. Anyone else noticed that? (I am in Windows 7 64 with 6 G ram, but am not sure that Q is coded to use all the available ram).
C) With the rumors of Q becoming solely online, this may anyway be a moot question. Jeff Ray 2/8/2010, 16:14 น.
On 8/2/2010 6:26 PM, R. White wrote: there is nothing anywhere in Quicken that states you gain anything except some file space. In this day and age. No more floppies. So DVD-RW disks. Flash drives.
And external hard drives are the norm. Seems like there is no worry about the file size anymore.
Looked to me like it was kinda useless. I questioned this because a friend of a friend uses Archiving but has no idea why he uses it except that someone a while back told him to. I found this link.a number of items in Quicken explained as well as this I've been using Quicken Backup to a DVD-RW disk for a while now. I also Backup to a 'My Quicken Backup' folder I created on one of my hard drives separate from the main Quicken folder. As well as backing the entire Desktop up to an External Hard Drive Jim H 2/8/2010, 16:38 น. [email protected] wrote: I also like to keep all my data and have not archived, but it leads me to wonder if these are concerns: a) Large files are more prone to corruption than small files.
While it is true that backups add a layer of safety, one may not detect the data corruption until years later when all the backups are also corrupted. Unless something is broken, files are not prone to corruption at all. I used to write software for testing disk and tape storage.
Disk storage is very reliable, and it has extensive error checking to insure that when a failure does occur, it can be detected, and often corrected. The errors that can't be corrected are usually severe enough that the data can't be used at all. Most data corruption is caused by faulty software, or a defective disk drive (which is almost always completely destructive of the data). In both cases, file size has no bearing on it. But, even if it did, Quicken data files are certainly not large files.
A single DVD image is at least 10 times the size of a quicken database. If you are using USB thumb drives with no error detection or correction, then all bets are off. Jim D.Duck 2/8/2010, 17:55 น. I think others have already noted that your understanding of 'archiving' isn't correct.
It's not backing up. I suggest you ask to have someone demonstrate -.conclusively. what the advantages of 'archiving' are. I don't believe you will find any conclusive evidence that 'archiving' is advantageous in the current world. Guestimates don't count.
John Pollard news:///alt.comp.software.financial.quicken Your source of user-to-user Quicken help R. White 2/8/2010, 21:03 น. Backups are to make sure that what I saved yesterday is still usable today. Archives are to make sure that I have a record of what happened two or ten years ago, in case I ever need or want that information. Two different ideas for two different purposes. Both valid and valuable, but each for a different purpose.
What Ray originally asked about is kind of a hybrid of these two ideas: To remove obsolete data from the current operating files so that (a) we don't trip over it, and (b) so that it doesn't slow down or otherwise hinder current activities. This WAS a valid purpose when we were dealing with those large books that I mentioned. Those suckers got to be cumbersome!:^ But Quicken on a reasonably modern computer is neither slow nor cumbersome, even with 20 years' data instantly available, for most of us. So I think that the practice of annually 'closing the books' and removing last year's data is obsolete and unnecessary. Note that I did NOT say that BACKUPS are unnecessary!
I also did not say that it is a bad idea to have some older backups/archives in safe storage. Maybe not necessary, but certainly not a bad idea. White, CPA San Marcos, TX (Retired.
No longer licensed to practice public accounting.) Microsoft Windows MVP (Using Quicken Deluxe 2010 and Windows Live Mail in Win7 x64) 'John Pollard' wrote in message news:[email protected]. Ray wrote: a long time Quicken user -just some personal accounts.
Nothing elaborate. Just wanted to know what is the purpose of Archiving Quicken Data files. I backup on a weekly basis or when needed. Can't see the need for it.
Am I missing something. Thanx:) I think others have already noted that your understanding of 'archiving' isn't correct.
It's not backing up. I suggest you ask to have someone demonstrate -.conclusively. what the advantages of 'archiving' are. I don't believe you will find any conclusive evidence that 'archiving' is advantageous in the current world. Guestimates don't count.
John Pollard Jim H 2/8/2010, 22:27 น. White wrote: Hi, John. Backups are to make sure that what I saved yesterday is still usable today. Archives are to make sure that I have a record of what happened two or ten years ago, in case I ever need or want that information. Two different ideas for two different purposes.
Both valid and valuable, but each for a different purpose. What Ray originally asked about is kind of a hybrid of these two ideas: To remove obsolete data from the current operating files so that (a) we don't trip over it, and (b) so that it doesn't slow down or otherwise hinder current activities. This WAS a valid purpose when we were dealing with those large books that I mentioned. Those suckers got to be cumbersome!:^ But Quicken on a reasonably modern computer is neither slow nor cumbersome, even with 20 years' data instantly available, for most of us. So I think that the practice of annually 'closing the books' and removing last year's data is obsolete and unnecessary. Pretty much what I was saying. I wrote programs to archive (and de-archive) data for my company many years ago.
Not long after I wrote them, they became obsolete, as the capacity of hard drives and the speed of disk access became so great and the cost so low, that archiving no longer made any sense. Indeed, it added unnecessary delay and complexity to the access of old data. 'John Pollard' wrote in message news:[email protected]. Ray wrote: a long time Quicken user -just some personal accounts. Nothing elaborate. Just wanted to know what is the purpose of Archiving Quicken Data files. I backup on a weekly basis or when needed.
Can't see the need for it. Am I missing something. Thanx:) I think others have already noted that your understanding of 'archiving' isn't correct. It's not backing up.
I suggest you ask to have someone demonstrate -.conclusively. what the advantages of 'archiving' are. I don't believe you will find any conclusive evidence that 'archiving' is advantageous in the current world.
Guestimates don't count. John Pollard news:///alt.comp.software.financial.quicken Your source of user-to-user Quicken help [email protected] 4/8/2010, 14:58 น. I've been in IT for 36 years and am currently CIO at a rather large company. Go beyond the trade rag and consultant (I was one of them for 18 years, too) hype and you'll find companies are very cautious about moving all their data to mysterious 'external clouds.' Mine certainly is. Financial institutions and health care providers are even more at risk due to the sensitive information they must protect (I also worked for a major credit card company). Besides security issues, you also have to deal with intellectual property concerns (especially outside the US - see UAE vs.
RIM), what happens if the cloud co goes out of business, declares bancruptcy, or gets bought (will contracts be honored?), how to move data if you switch to another cloud co, etc., etc., etc. There's also the time necessary to encrypt and transmit data to the 'cloud.' A DS3 connection (around $3k/mo) transmits at around 5.5 MBYTES/second. Moving 200 GB can take 10+ hours. Several years ago I was CIO at a financial services company that outsourced our data center to a colocation facility. I was at the site one day when law enforcement arrived with a subpoena and hauled out a large shared disk storage array. Fortunately, my data wasn't on that device.
However, there were several innocent companies whose data was pulled offline for a while and potentially compromised as the authorities searched the array. I immediately bought an array and moved my company data from the shared device we had been renting. There are some advantages to clouds but it's not happening as fast as some would lead you to believe because they have something they want to sell. Sb John Carter 9/8/2010, 18:23 น. XS11E wrote: slb wrote: There are some advantages to clouds And they are?
I worked in large data centers and distributed computing environments for decades, and seen how they provide reliable up-to-date computing for the population that they support. Some advantages are: Distributed computer power can solve very large problems that individual computers cannot approach. Distributed data can have instantaneous backups at multiple locations, making mission critical data more available.
Distributed application software can be updated dynamically without the worry of individuals performing the updates. Distributed computing permits access to data and software from virtually any location. While some of these advantages are already a reality in limited implementations, not all of them are being implemented across the Internet, yet.
As the development of cloud computing progresses, they will. Jim XS11E 10/8/2010, 14:35 น. XS11E wrote: Jim H wrote: XS11E wrote: slb wrote: There are some advantages to clouds And they are? I worked in large data centers and distributed computing Distributed computing is irrelevent to the discussion, we're talking cloud storage, a different matter. Not really. In may last job, I was located in Arizona.
My data was in California, Colorado, North Carolina, and New York. Some applications were local to my machine. Others were also on the remote servers.
Whether it is the data or the applications are being made available from remote computers makes little difference. All of the servers work together to make data and application computing transparently mobile.
From Wikipedia. Cloud computing is Internet-based computing, whereby shared resources, software, and information are provided to computers and other devices on demand, like the electricity grid. The question asked was 'What are some advantages to clouds?'
The advantages include the things that I mentioned, including the two points that dealt specifically with data storage. Instantaneous backups at multiple locations, and data available virtually anywhere. Slb 10/8/2010, 19:56 น.
Jim H wrote: This sounds more like a Virtual Private Network. If all the data is on physical storage devices owned by the company running over the Internet as VPN tunnels - it's not a 'cloud' (OK call it an internal cloud). I was doing this 10 years ago, before 'cloud' became the latest, greatest buzzword. My definition of 'cloud' storage involves giving up control of your data to a third party Internet provided (with or without a VPN). You may not even know what country hosts your data.
That's why my original comments apply. You can have all the contractual legalease you want, but if the company sells out or the country wants to snoop, you actually have no recourse and may not even be able to retrieve YOUR data. Your reference to the electricity grid highlights the shared/who really owns question. Who really owns and runs the Internet? That's the rub. My couple of pennies worth.
Regards, sb John Carter 17/8/2010, 9:38 น. Jim H wrote in: XS11E wrote: Jim H wrote: XS11E wrote: slb wrote: There are some advantages to clouds And they are? I worked in large data centers and distributed computing Distributed computing is irrelevent to the discussion, we're talking cloud storage, a different matter.
Not really. In may last job, I was located in Arizona. My data was in California, Colorado, North Carolina, and New York. Some applications were local to my machine.
Others were also on the remote servers. Whether it is the data or the applications are being made available from remote computers makes little difference. All of the servers work together to make data and application computing transparently mobile. From Wikipedia. Cloud computing is Internet-based computing, whereby shared resources, software, and information are provided to computers and other devices on demand, like the electricity grid. The question asked was 'What are some advantages to clouds?' No ghe question asked was ' Archiving Quicken files- any purpose', and like so many posts, the question gets lost in massive discussions of OFF-TOPIC subjects.
Take the cloud vs distributed computing to a group that is interested. This is about QUICKEN. Ralph Kramden 17/8/2010, 17:25 น.
John Carter wrote: Jim H wrote in : XS11E wrote: Jim H wrote: XS11E wrote: slb wrote: There are some advantages to clouds And they are? I worked in large data centers and distributed computing Distributed computing is irrelevent to the discussion, we're talking cloud storage, a different matter. Not really. In may last job, I was located in Arizona. My data was in California, Colorado, North Carolina, and New York.
Some applications were local to my machine. Others were also on the remote servers.
Whether it is the data or the applications are being made available from remote computers makes little difference. All of the servers work together to make data and application computing transparently mobile.
From Wikipedia. Cloud computing is Internet-based computing, whereby shared resources, software, and information are provided to computers and other devices on demand, like the electricity grid.
The question asked was 'What are some advantages to clouds?' No ghe question asked was ' Archiving Quicken files- any purpose'and like so many posts, the question gets lost in massive discussions of OFF-TOPIC subjects. Take the cloud vs distributed computing to a group that is interested. This is about QUICKEN. So it was ok to post an off-topic comment when you wanted to say something about it ('In my mind, the 'cloud' is still a newfound buzzword.' ); but not ok when someone else does? - John Pollard news:///alt.comp.software.financial.quicken Your source of user-to-user Quicken help Jim H 17/8/2010, 17:37 น.
On 8/10/2010 10:56 PM, slb wrote: Jim H wrote: XS11E wrote: Jim H wrote: XS11E wrote: slb wrote: There are some advantages to clouds And they are? I worked in large data centers and distributed computing Distributed computing is irrelevent to the discussion, we're talking cloud storage, a different matter. Not really. In may last job, I was located in Arizona. My data was in California, Colorado, North Carolina, and New York.
Some applications were local to my machine. Others were also on the remote servers. Whether it is the data or the applications are being made available from remote computers makes little difference. All of the servers work together to make data and application computing transparently mobile. From Wikipedia.
Cloud computing is Internet-based computing, whereby shared resourcessoftware, and information are provided to computers and other devices on demand, like the electricity grid. The question asked was 'What are some advantages to clouds?' The advantages include the things that I mentioned, including the two points that dealt specifically with data storage. Instantaneous backups at multiple locations, and data available virtually anywhere.
This sounds more like a Virtual Private Network. If all the data is on physical storage devices owned by the company running over the Internet as VPN tunnels - it's not a 'cloud' (OK call it an internal cloud). I was doing this 10 years ago, before 'cloud' became the latest, greatest buzzword. My definition of 'cloud' storage involves giving up control of your data to a third party Internet provided (with or without a VPN). You may not even know what country hosts your data. That's why my original comments apply. You can have all the contractual legalease you want, but if the company sells out or the country wants to snoop, you actually have no recourse and may not even be able to retrieve YOUR data.
Your reference to the electricity grid highlights the shared/who really owns question. Who really owns and runs the Internet? That's the rub.
My couple of pennies worth. Regardssb and this is why I don't do 'cloud' in any way shape or form. Even a company like Intuit comes up with this stuff. As seen in other recent postings on here.
Why would anyone use a 'cloud' format. Just makes no sense.
. Launch Quicken for Windows by selecting it from the 'Start' menu. Quicken will automatically open your default account and securities list. If you have several accounts and lists, the software will ask you which one you wish to open. Make sure your Quicken account names are fewer than 15 characters long. Click 'Tools' in the top menu bar and select 'Account List.' Press 'Manage Accounts.'
Right-click on any account that needs to be renamed and select 'Edit' from the pop-up menu. Rename the account and press 'OK.' .
Check that any stock or security names in your Quicken database are in uppercase letters and do not contain special characters (such as '@' and '!' Click 'Investing' and select 'Security List' to view all stocks listed.
If a stock or security name needs to be changed, right-click it and click 'Edit.' . Convert your Quicken stock and security list. Click 'File' in the top menu bar and select 'Export.'
Click 'QIF File.' A dialog window will appear. Name the file and press 'OK.' Quicken will export your security list. Export your Quicken account data. Return to the dialog window that appeared in Step 4.
Select 'Quicken Account to export from all accounts.' Press the check box next to 'Security Lists.' Repeat this step for the 'Transactions,' 'Categories' and 'Accounts' check boxes. You now have a total of five exported files. Launch Quicken on the Mac computer. Transfer the exported files from Step 4 and 5 by emailing them to yourself or by using storage media such as a USB flash drive or a blank CD.
Click 'File' in the top menu bar and select 'New,' then 'File.' Click 'New Quicken File.'
A dialog window will appear. Fill out all form entries, such as the name for your new Quicken account.
Import the Quicken files. Press 'File' in the top menu and click 'Import,' then 'QIF File.' Choose the files you exported from your PC. Quicken for Mac will import the data. It will appear on your Mac as it did on your Windows PC. Was this answer helpful?
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